SAGE COMMERCIAL PRIVACY NOTICE
The following Privacy Notice applies to Sage Commercial, LLC, a Washington limited liability and SHORE Property Management, LLC, a Washington limited liability (hereinafter collectively “SC”) in connection with your use of www.sagecommercialnw.com and other specific websites managed by SC (collectively our “Communities”). The terms “we”, “us”, or “our” refer to SC, and the terms “you” and “your” refer to you, a rental customer or other visitor accessing our Communities.
The purpose of this Privacy Notice is to inform you of the types of information we may collect, how such information is used, with whom information may be shared, your choices regarding the control of communications and the security procedures we use to protect your information.
Please note that SC does not sell your information to third parties.
1. Categories of Information We Collect
At different occasions, you may provide SC with the following information:
Contact Information: We may request and collect, without limitation, your name, address, email address, home telephone number, work telephone number, fax number and cell phone number.
Additional Information About You: We may request and collect, without limitation, information about the home you are renting including the community, mailing address, and anticipated move-in date.
When you make inquiries concerning career opportunities, we will request a copy of your resume, your highest level of education and information about the type of job you are seeking.
Access to Camera and Photos: Our Property Mobile Applications may request access to your mobile device’s camera and photos. We’ll access your camera and photos only after you give us permission.
You may also provide us similar information regarding your household members and pets.
Additionally, we may collect nonpublic personal information about you from the following sources:
Information we receive from you on applications or other forms, such as your name, address, social security number, assets, and income;
Information we receive from a consumer reporting agency, such as your creditworthiness and credit history; and
Information about your transactions with us.
We may collect the following contact information that you provide, confirm, or update while using the Communities:
The services that you desire to order and your preferences regarding service information (services information).
You may provide credit card information to pay for services that are ordered (credit card information), but please note such information is processed directly by the applicable third-party vendor or payment processor (not SC).
The email addresses of friends and family to receive a notification regarding your move (friends and family contact information).
Your preferences regarding the forwarding of USPS mail (preferences information).
In some cases, we may combine information we collect through our Communities with information collected from other online and offline sources.
When you make inquiries concerning your current SC apartment home, we will also request the identity of the community where your apartment home is located.
Note: If you are a real estate agent seeking information on our communities, a party interested in conducting business with SC or if you contact us with land you have for sale, we will request your contact information.
2. USC of Information You Provide to SC
Except as otherwise specifically provided in this Privacy Notice or as specifically required by law, any communication or material you provide to us, whether received online, electronically, in person or otherwise collected by or submitted to us, including any data, questions, comments, suggestions or the like, is, and will be treated as, non-proprietary. Anything you submit, transmit or post may be used for any purpose, including, but not limited to, reproduction, disclosure, transmission, publication, market research, development of prospect lists, project planning, broadcast, posting and marketing, among other things, as permitted by law and except as otherwise provided in this Privacy Notice.
We may also use information provided by you or transmitted to us through the Communities to send you electronic and other messages about a property in one of our communities. Your use of our Communities constitutes your permission to do so unless you specify otherwise pursuant to applicable law, as discussed below. We comply with the US Federal CAN-SPAM Act, and make every effort to ensure that our messages are not considered Spam. Of course, you may unsubscribe from any messages we send at any time and you will not receive further promotional electronic messages from us after following the instructions included within the message. Please note that you may continue to receive non-promotional emails from us regarding operational issues surrounding your apartment, your lease, and/or your community. Additionally, we may always email you in response to your correspondence or in connection with any other transactions you have with us.
3. Categories of Information We Disclose
Except as otherwise provided in this Privacy Notice, we may use, share, or disclose all of the information that we collect from you as a prospective, current or former customer:
In connection with the fulfilment of the services that you request through the Communities.
To respond to your requests, comments and questions and identify your interests so that we may assist you in finding communities and services provided by SC and third parties that may be of interest to you.
To enforce the Terms and Conditions applicable to the use of the Communities
As required by law or valid legal process.
In response to appropriate governmental requests.
As we deem reasonably necessary to investigate, prevent or take other appropriate action in connection with potential illegal or fraudulent activities or potential risk to the personal safety of any individual or the security of your information.
To manage our business.
To protect our interests.
To support direct marketing and other opportunities of SC and third parties as described herein.
To assist you in finding products and services that may be of interest to you.
At your request, using contact information you provide, we will inform your designated friends and family of your move into our Property and your new contact information.
4. Parties to Whom We Disclose
We may disclose nonpublic personal information about you to the following types of select third parties:
Financial service providers, such as insurance agents;
Non-financial companies, such as retailers and direct marketers;
We may share your contact information and new apartment home information with third parties who assist SC in offering products or services to you;
We may share your contact information and new apartment home information with carefully selected third parties that agree with SC to offer products or services to users of the Communities.
We contract with business service providers to provide business functions on our behalf, such as credit card processing, payment and billing processing, IT systems management, third party hosted applications, customer service, email marketing and website analytics, and marketing research. We require service providers with access to personal information to use and protect personal information in accordance with the standards of this Privacy Notice.
In the event that SC, an SC-owned property, or a portion of its business is acquired by another company, including in bankruptcy, your information may be transferred to the successor company.
5. Information Sharing with Companies that Perform Services on our Behalf.
We may disclose any or all of the information we collect, as described above, to companies that perform services on our behalf. The categories of third parties with whom we have contracted may include, among others:
Financial service providers, such as insurance agencies; and
Other service providers, such as package locker vendors, print vendors, and software programmers.
Please note that SC does not sell your personal nonpublic information and the sharing of your information with service providers or third parties does not provide any compensation or consideration for SC.
6. Service Provider & Third Party Policies
7. Safeguarding Your Information
Information transmitted over the Internet may find its way to recipients to whom it is not intended or persons you may not want to have such information. Under certain circumstances, this may be beyond the control of SC, and you are advised that such transmission may not be secure. However, SC complies with applicable law regarding the safeguarding of your personal information, and we employ reasonable administrative, technical, and physical safeguards to protect the security, confidentiality, and integrity of your information, as required by law. Further, we restrict access to nonpublic personal information about you to those associates who need to know that information to provide products or services to you.
8. Your Right to Control Communications
We may provide you with an “opt-in” or “opt-out” mechanism depending on where you are located when we collect your personal data. An “opt-in” mechanism will provide you the opportunity to positively indicate that you would like or do not object to our use of your personal data for the designated purpose (such as sending you such further communications) and we will not make such use of your personal data unless you have “opted-in.” An “opt-out” mechanism will provide you the opportunity to indicate that you do not want us to use your personal data in certain ways (such as to send you such further communications), and if you “opt-out” we will not make such use of your personal data. Either way, opting-in or opting-out will be up to you and, in addition, if you do not want us to use your personal data for a particular purpose or disclose it to a third party, you may “opt-out” at any time by contacting us as provided below.
9.Cookies and Interest-Based Advertising
The Communities do not currently support “do not track” browser settings.
We use third-party advertising companies to serve ads when you visit our Communities. These companies may collect information about your visits to our Communities and other websites and/or apps in order to provide advertisements about goods and services of interest to you. We may also partner with ad networks and other companies that serve ads on behalf of us and others on non-affiliated digital communities. Some of those ads may be personalized, meaning that they are intended to be relevant to you based on information these ad networks collect about your visits to our Communities and other non-affiliated websites or apps over time.
You may visit www.aboutads.info/choices to learn more about interest-based advertising and how to opt-out of this form of advertising on your web browser by companies participating in the Digital Advertising Alliance (“DAA”) self-regulatory program. If you wish to opt-out of interest-based advertising in mobile apps on your device by companies that participate in the DAA’s AppChoices app, you may download that app onto your device and exercise your choice. AppChoices is available at the links below:
DAA AppChoices iOS
DAA AppChoices Android
Ad Privacy Manager iOS
Ad Privacy Manager Android
You may also be able to limit data collection by third parties by using your mobile device settings. Please note that electing to opt-out will not stop advertising from appearing in your browser or applications. It may make the ads you see less relevant to your interests. Additionally, please note that if you use a different browser or erase cookies from your browser, or use a different mobile device, you may need to renew your opt-out choices.
10. Privacy Rights in Other Jurisdictions
You may have rights, under applicable data privacy laws, to request information about or access to the personal information that we hold about you, to require that information to be corrected it is inaccurate or, in some circumstances, to object to our processing of your personal information. If you wish to exercise those rights, please send a written request to firstname.lastname@example.org.
Effective Date: July 23, 2021
Last Revised: July 23, 2021
SC may at any time revise the Privacy Notice or Terms and Conditions by updating the posting. You are bound by any such revision and should therefore periodically visit the Communities to review the then current terms and conditions, privacy notice and legal disclaimers to which you are bound.
Thank you for taking the time to read all this important information.
This Privacy Notice is effective as of date set forth at the top of this Privacy Notice and is incorporated into and subject to the Terms and Conditions for use of these Communities.